Question 1

Officer / Executive, Human Resource & Admin

Accepted Answer

Job FunctionsDuties and ResponsibilitiesPrepare and monitor employment contracts, pre-employment medical check-ups and submission of security screening details to governmental agencies.Facilitate new hires' on-boarding orientation and conduct periodic check-in sessions.Create new hire records such as Staff Personnel Files and profile creation via the HR system.Process new hire and employees' staff passes, name stamps and name cards.Monitor the probationary period of new hires and obtain confirmation recommendation letters from respective supervisors for management approval.Conduct the off-boarding process, including exit interviews, handover, final settlement of last drawn salary and archiving of staff personnel file documents.Coordinate career fairs and roadshow campaigns, and network with agencies and organisations recruitment opportunities.Administer foreign worker matters, including liaising with recruitment agencies on foreign worker manpower needs for the organisation.Manage work permit applications and renewals.Coordinate the submission of 6-monthly medical examinations (6ME) and repatriation matters.Liaise with government agencies (e.g. MOM/HDB) concerning Other Converted Living Quarters (OCLQ).Support the payroll administration process, including collation and verification of payroll input data (new hires, resignations, leave and claims).Regularly update employment records via the HR system.Handle employee and department enquiries pertaining to employment matters, policies and procedures.Assist the HOD or assigned HR staff with employee grievances matters as and when required.Provide administrative support to the department, including filing, record-keeping and correspondence.Prepare procurement documentations for payments for HR related projects and activitiesSupport the coordination and administration of employees' medical coverage and training matters.
Candidate RequirementsO levels/Higher NITEC/ Diploma qualifications or in a related field.Minimum 1–2 years of relevant experience in HR & Admin.Familiar with HR/payroll systems and Microsoft Office applications.Meticulous, well-organised, with strong administrative and coordination skills.Good interpersonal and communication skills, with the ability to handle confidential information with discretion.Able to work independently and multi-task in a fast-paced environment.Working Hours5 days work weekMonday to Friday - 9am to 6pm
Work LocationPERTAPIS HQBlk 1, Joo Chiat Road, #04-1001, Joo Chiat Complex, Singapore 420001Interested candidates, please send your updated resume and CV to jobs@pertapis.org.sg*Only shortlisted candidates will be notified.

Question 2

Assistant Manager / Manager, Corporate Secretariat

Accepted Answer

Job FunctionsGovernance Responsibilities:Manage, coordinate and advise the EXCO and CEO on governance matters and corporate disclosure in compliance with ACRA, ROS and COC requirements.Prepare, draft, manage and coordinate on IPC licensing matters.Prepare, draft, manage and coordinate the development and revision of internal governance documents such as Constitution, EXCO Manuals, policies, codes of conduct, bylaws, Terms of Reference (TOR) and any other documents.Prepare, organize, coordinate and attend board meetings, annual general meetings (AGM) and extraordinary general meetings (EGM).Assist the EXCO and CEO in the preparation, drafting and dissemination of agendas, meeting minutes and other necessary documents for EXCO and Committee meetings.Coordinate the EXCO's annual review, declarations, conflict of interest, screening and evaluation processes.Prepare, draft, manage and coordinate annual report and financial statement preparation, approval and submission to the relevant authorities in accordance with the requirements.Ensure timely submission of reports to internal and external parties (i.e. Ministry, other government agencies).Compliance Responsibilities:Ensure compliance with applicable laws, regulations, guidelines and governance standards.Support the development, implementation and regular review of the Board policies and procedures to ensure compliance and effectiveness.Monitor and advise the EXCO on changes in legislation, regulations and guidelines, and make recommendations regarding necessary changes.Maintain and manage corporate documents, filings and records to ensure compliance with statutory obligations.EXCO, CEO and Members Support:Assist the EXCO and CEO to manage, coordinate and arrange orientation of EXCO Members.Support the EXCO and CEO in the scheduling, management and coordination of sub-committees and their relevant meetings.Support the EXCO and CEO in the scheduling, management and coordination of licensee meetings with the Homes.Organise, schedule, coordinate and record relevant EXCO and CEO trainings to keep abreast to the regulatory requirements.Ensure that all insurance, claims and indemnity requirements are met in relation to EXCO, CEO and Members.Coordinate and arrange EXCO corporate retreat.Ensure proper documentation of Board decisions and ensure decisions are executed in accordance with Board’s requirement.Ensure all EXCO and Members profile data are filed, stored safely and kept up to date.Maintain, manage and file all documents and records to ensure compliance with statutory obligations.Communication and Reporting:Act as a liaison between the EXCO, CEO, management team and stakeholders to ensure clear and effective communication.Manage, coordinate, schedule and keep the EXCO and CEO regularly updated on events and activities.Provide the EXCO and CEO with event agendas, key talking points and any necessary background information ahead of each event.Manage and coordinate with the EXCO and CEO on media interviews, social media postings and any other publicity matters.Management responsibilities:Manage and supervise staff, identify opportunities for team training, skills advancement and carry out proper training programs for staff in respect of laws, regulations and policiesEstablish a managerial climate that encourages teamwork and promotes collegial collaboration among all team members and departments.Conduct and review staff performance evaluations.Liaise with departmental heads to ensure that all business operations are in line with business policiesPrepare and monitor departmental and EXCO's budget and tap on any available governmental grants.Others:Ensure all records, accounts, documents and correspondence are properly maintained and kept up to date.Provide support for any PERTAPIS programmes and activities as and when requiredCarry out any other tasks assigned by the EXCO and CEO
Candidate RequirementsDegree in Business Administration and/or relevant qualificationsAt least 2 years of experience in governance, legal, or corporate secretarial roles, preferably within a nonprofit or public sector environment.At least 2 years of Managerial experience.Familiarity with non-profit regulations, governance principles, legal compliance and risk management is an advantage.Strong verbal, written and interpersonal communication skills.High attention to detail and ability to manage multiple tasks simultaneously.Proficient in using governance software and Microsoft Office Suite.Ability to work independently, as well as part of a team.Working Hours5 days work weekMonday to Friday - 9am to 6pmWork Location1 Joo Chiat ComplexInterested candidates, please send your updated resume and CV to jobs@pertapis.org.sg*Only shortlisted candidates will be notified.

Question 3

Executive, Legal, Compliance & Secretariat

Accepted Answer

Job FunctionsLegal Responsibilities:Scrutinize legal documents such as funding agreements, contracts, MOUs, and any other relevant legal instruments to identify key points, risks, and adverse clauses that may impact PERTAPIS. Submit reviewed documents to the Head of Department for verification.Inform the management of significant clauses, obligations, and conditions within legal documents that require attention or action.Identify and communicate any potential legal risks or adverse impacts from contractual agreements or legal documents.Draft, review, and manage company policies, SOPs, and other governance documents to ensure compliance with applicable laws and regulations.Ensure all legal and compliance policies adhere to Singapore's regulatory requirements for NGOs and other relevant laws.Provide support in legal disputes or litigation, including coordinating with external legal counsel, if necessary.Conduct legal research and stay updated on relevant laws, regulations, and industry practices to provide informed advice to management.Serve as an internal consultant on legal and compliance matters, providing guidance to various departments as needed.Compliance Responsibilities:Responsible for the review and implementation of the company's strategies and policies for all business processes in respect to the law, regulations, guidelines, audit, and compliance standards.Provide advice and counsel to management on business operations relating to law, regulations, compliance, policies, audits, risks, and any other relevant matters.Analyse internal business systems to ensure compliance with laws, regulations, industry, and ethical standards.Develop, document, and manage effective action plans to address audit findings and compliance violations.Develop and document risk management strategies on potential compliance risks.Evaluate company operations to identify compliance-related risks.Conduct investigations, interviews, and take statements for non-compliance and provide appropriate recommendations to management as per the regulatory standards.Conduct compliance reviews, audits, and periodical checks within the organization and all centers to ensure regulatory requirements are in accordance with the organization’s policies and proceduresGenerate compliance reports and manage the risk dashboard in a timely manner.Carry out proper compliance training programmes for staff awareness of laws, regulations, and policies.Conduct routine audits of the company's procedures, practices, and documents to identify potential vulnerabilities or risks.Responsible for proper records, storage, and filing of all related compliance policies, SOPs, audit findings, and violations for future reference.Candidate RequirementsDiploma/Degree in Business, Legal studies or LawPreferably 2 years prior experience in risk management, compliance or audit roles.Those without experience but willing to learn are welcome to apply.Must have, or be willing to obtain, a compliance certification.Attention to detail in order to identify and correct risky practices.Strong communicator and capable of expressing oneself clearly both speaking and in writing.Possess a collaborative personality and be open to suggestions from team members.Good knowledge of industry protocols and best practices.Good time management and organisational skills and able to meet deadlines.Should have a strong moral code and sense of ethics.Working Hours5 days work weekMonday to Friday - 9am to 6pm
Work LocationPERTAPIS HQBlk 1, Joo Chiat Road, #04-1001, Joo Chiat Complex, Singapore 420001Interested candidates, please send your updated resume and CV to jobs@pertapis.org.sg*Only shortlisted candidates will be notified.

Question 4

Executive / Senior Executive , Programmes & Community Outreach

Accepted Answer

Job FunctionsProgramme Planning Support:Guide home executives during their early planning stages, offering constructive feedback on schedules and activities.Help ground teams brainstorm ideas that match organizational standards and goals.Share useful resources, templates, and best practices to help ground teams plan efficiently.Proposal Vetting & Communication:Serve as the HQ contact for the program teams with the welfare homes.Check incoming program proposals for complete details, correct budget calculations, and basic alignment.Work directly with home executives to clarify details and request fixes to ensure smooth approvals.Grant Documentation & Reimbursement:Track how grants are being spent across your assigned homes.Collect and double-check all supporting paperwork, including receipts, attendance lists, and feedback forms.Prepare clear grant reimbursement submissions and organize data for funder impact reports.Data Compilation & Support:Gather and combine feedback data from residents, staff, and volunteers across the homes.Update and maintain central dashboards and registries for tracking program results and statistics.Provide hands-on administrative and operational support when launching major or brand-new initiatives.Assist with PERTAPIS events & projects where requiredCandidate RequirementsPossess Minimum Diploma in a related field - preferably Human Resources, Hospitality or Event ManagementPreferably with Min. 2 years of experience in stakeholder management or volunteer-related work is advantageousStrong interest in community work, with a customer service orientation and good stakeholder awarenessStrong data literacy - comfortable with checking metrics and verifying ground reportsFamiliarity with project management lifecycles and administrative trackingOutstanding verbal, written, and interpersonal communication skillsExcellent communication and relationship-management skills to work effectively with both centralized HQ leadership and ground-level operational staffHigh organized, systematic and ability to multi-task and meet deadlines with minimum supervisionProficient in Microsoft Office (Word, PowerPoint, Excel)Working Hours5 days work weekMonday to Friday - 9am to 6pm
Work LocationPERTAPIS HQBlk 1, Joo Chiat Road, #04-1001, Joo Chiat Complex, Singapore 420001Interested candidates, please send your updated resume and CV to jobs@pertapis.org.sg*Only shortlisted candidates will be notified.

Question 5

Executive, Finance & Procurement

Accepted Answer

Job DescriptionMaintain and update procurement records, supplier databases, and cataloguesAssist in sourcing and purchasing process in accordance with project requirement and organisation policyAssist in cost comparison, supplier evaluation, contract management, and vendor managementHandle administrative matters and ensure compliance to audit requirements in internal SOPsPrepare tender documents, evaluation criteria, comparison tables and recommendation reports.Manage end-to-end vendor assessment and engagement proceduresAssist in audit mattersEscalate and report any financial irregularities to Reporting OfficerSupport PERTAPIS programmes and activities as assigned by Reporting Officer and Higher ManagementCarry out any other tasks as assigned by Reporting Officer and Higher ManagementCandidate RequirementsMinimum Diploma in Procurement / Supply Management / Business Administration or any related fieldMinimum 3 years’ experienceHave experience with multi division organisationExcellent interpersonal and communication skillsTeam player and able to work independentlyWorking Hours5 days work weekMonday to Friday - 9am to 6pm
Work LocationPERTAPIS HQBlk 1, Joo Chiat Road, #04-1001, Joo Chiat Complex, Singapore 420001Interested candidates, please send your updated resume and CV to jobs@pertapis.org.sg*Only shortlisted candidates will be notified.

Question 6

Officer, Finance & Procurement

Accepted Answer

Job Functions
Shortlisted candidates will be seconded to the respective welfare homes as stated below.

Work Location: HQ / PERTAPIS Children's Home
Full spectrum of Home petty cash management
Safekeeping and tracking of resident funds
Disburse, document, and replenish school pocket money, resident concession, and transport funds for residents
Carry out bank transactions on behalf of Home
Manage vendor, procurement, expense reporting, and payment processes for Home
Record and reconcile Home donations
Update accounting software records for Home
Participate in department trainings, meetings, projects at HQ
Generate reports and ensure accurate filing for audit purposes
Support administrative function of Home
Prepare, evaluate, and support submission of grant related applications and reports

Candidate Requirements
Minimum “N” or “O”, Nitec or Diploma in Accounting / Finance / Business or any related field
Have experience with any accounting software
Excellent interpersonal and communication skills
Team player and able to work independently

Working Hours
5 days work week
Monday to Friday - 9am to 6pm

Work Location
PERTAPIS HQ
Blk 1, Joo Chiat Road, #04-1001, Joo Chiat Complex, Singapore 420001

Shortlisted candidates will be seconded to the respective homes as follows;
PERTAPIS Children's Home - 993B Kovan Rd, Singapore 545676

Interested candidates, please send your updated resume and CV to jobs@pertapis.org.sg

*Only shortlisted candidates will be notified.

Question 7

Manager, Information Technology

Accepted Answer

Job Functions:
Responsible for the supervision, review and implement the organisation’s IT strategies and policies for all business processes in respect to the law, regulations, guidelines and IT standards including digitalisation of processes
Advise higher management on business operations relating to IT, risks and any other policy requirements
Manage projects, including the design and deployment of new IT systems and services within the organisation
Manage and supervise staff and identify opportunities for team training and skills advancement
Monitor performance of information technology systems to determine cost and productivity levels, and to make recommendations to improve the IT infrastructure.
Analyse departmental needs, identify vulnerabilities, boost productivity, efficiency, and accuracy to inform business decisions
Ensure network components work together seamlessly to meet business needs, using its full range of capabilities, and stay informed about new features and competitor solutions
Review, update and implement IT policies, SOPs and processes
Generate IT reports on a timely manner
Propose and monitor the department budget and tap on governmental grants to innovate, upgrade or refurbish existing systems
Source, monitor and manage vendors to ensure the best-possible services are being offered and value for money and business needs
Train employees on software and hardware matters, troubleshoot issues and provide technical support as and when required
Develop and execute business continuity plans and maintain data backups
Analyse business requirements by partnering with key stakeholders across organization to develop solutions for IT needs
Carry out any other tasks assigned by the CEO and higher management

Candidate Requirements
Bachelor’s Degree in Information Technology or Computer Science
2 years of experience in IT management
Management and leadership skills
Knowledge of programming languages and operating systems, current equipment and technologies, enterprise backup and recovery procedures, and systems performance monitoring
Expertise in implementing, configuring, and testing IT solutions
Strong creative and analytical thinking
Ability to work under pressure, plan personal and team workload effectively, and delegate accordingly

Working Hours
5 days work week
Monday to Friday - 9am to 6pm

Work Location
PERTAPIS HQ
Blk 1, Joo Chiat Road, #04-1001, Joo Chiat Complex, Singapore 420001

Interested candidates, please send your updated resume and CV to jobs@pertapis.org.sg

*Only shortlisted candidates will be notified.

OUR HOMES

PERTAPIS FAMILY

PERTAPIS IS HIRING!

Officer / Executive, Human Resource & Admin

Assistant Manager / Manager, Corporate Secretariat

Executive, Legal, Compliance & Secretariat

Executive / Senior Executive , Programmes & Community Outreach

Executive, Finance & Procurement

Officer, Finance & Procurement

Manager, Information Technology

SOCIAL
SUPPORT
PROGRAMS

PERTAPIS
WELFARE
HOMES

COMMUNITY
EDUCATION
PROJECTS

OUR HOMES

PERTAPIS FAMILY

PERTAPIS IS HIRING!

Officer / Executive, Human Resource & Admin

Assistant Manager / Manager, Corporate Secretariat

Executive, Legal, Compliance & Secretariat

Executive / Senior Executive , Programmes & Community Outreach

Executive, Finance & Procurement

Officer, Finance & Procurement

Manager, Information Technology

SOCIAL SUPPORT PROGRAMS

PERTAPIS WELFARE HOMES

COMMUNITY EDUCATION PROJECTS

SOCIAL
SUPPORT
PROGRAMS

PERTAPIS
WELFARE
HOMES

COMMUNITY
EDUCATION
PROJECTS